Privacy & Verification Policy

What this system stores

GetNomik maintains employment records — including employment history, HR-issued documents, and employment verification references — for current and former employees, interns, and contractors, for the purposes of internal HR administration and third-party employment verification.

Data minimisation

Public employment verification never exposes personal email addresses, phone numbers, home addresses, salary, internal HR notes, private documents, or any other sensitive information. Verifiers only see what an employee has explicitly chosen to share via a verification reference (basic: name, role, dates; detailed: adds employment type and department).

Purpose limitation

Verification references are generated by employees themselves and can be revoked at any time. Each public verification attempt is logged (candidate name searched, verifier identity, company, purpose, and result) so that access to employment information is auditable.

Access controls & audit logs

Access to documents and employee records is restricted by authentication and authorization checks. Every administrative action — including document uploads, employee edits, and verification reference changes — is recorded in an internal audit log.

Data retention & correction

Employees may request a correction to their profile information via the employee portal. Document retention and verification token expiry are configured by HR administrators.

Contact

For questions about your data, or to exercise a data subject access or correction request, please contact hr@getnomik.in.